A wizard opens to assist in specifying the archiving settings.From the Email Servers list in the Create Profile area of the Archive Email page, select Microsoft 365 or Microsoft 365 (21Vianet) to create a new archiving profile.Log on to MailStore Client as MailStore Server administrator.You can find further information about executing archiving profiles in chapter Email Archiving with MailStore Basics.įor each mailbox, please proceed as follows: The archiving process can be executed manually or automatically. By following the procedure described here you can archive a single Microsoft 365 mailbox for a specific MailStore user. In MailStore Server Microsoft 365 archiving tasks are stored in archiving profiles. For archiving shared mailboxes, just proceed as for individual or multiple mailboxes as detailed below.Īrchiving Individual Microsoft 365 Mailboxes For MailStore Server to create user entries for shared mailboxes, you must therefore deactivate the option Synchronize licensed Microsoft Exchange Online users only in the section User Database Synchronization.Īfter synchronization you can grant MailStore Server users access to the archive of the shared mailbox by assigning privileges. Unlike a normal mailbox, a shared mailbox is not associated to a licensed Microsoft 365 user. In Microsoft 365, shared mailboxes are special mailboxes that multiple users have access to. Therefore, with regard to security, access to the Microsoft 365 archiving profiles in MailStore Server is limited to MailStore Server administrators. As a consequence, once registered as described above, MailStore Server has access to all mailboxes in your Microsoft 365 tenant. By design, on the Microsoft identity platform, which is at the heart of Microsoft 365 authentication and authorization, this permission scope encloses the full level of privileges implied by a permission. Please note: MailStore Server runs as a Windows service and thus must use Application Permissions to access user mailboxes in Microsoft 365. The registration and synchronization procedures are described in the chapter Synchronizing User Accounts with Microsoft 365 (Modern Authentication) of the MailStore Server manual. It is also highly recommended to synchronize users in MailStore Server directly with that tenant to fetch all information that is relevant for archiving such as email addresses. 8 Archiving Multiple Microsoft 365 Archive Mailboxes Centrallyīefore archiving Microsoft 365 mailboxes, registering MailStore Server in your Microsoft 365 tenant is required.7 Archiving Individual Microsoft 365 Archive Mailboxes.6.3 Emails are copied to the archive mailbox.5.3 Step 3: Setting up the Archiving Process.5.2 Step 2: Granting permissions on public folders in Exchange Online.5.1 Step 1: Creating a User Archive for Public Folders.4.2 Step 1: Setup and Configure MailStore Gateway.4 Archiving Incoming and Outgoing Emails Directly.3 Archiving Multiple Microsoft 365 Mailboxes Centrally.2 Archiving Individual Microsoft 365 Mailboxes.1.1 Including Microsoft 365 Shared Mailboxes.1 App Registration & User Synchronization.
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